• Purchasing Agent

    Posted: 04/14/2021

    Please note we have two vacancies for the position of Purchasing Agent. You must apply to both positions to be considered for both.
    Job Summary
    The Purchasing Agent procures complex commodities and services requiring extensive knowledge and expertise with a significant impact on Michigan State University. The Purchasing Agent collaborates with university stakeholders and subject matter experts to ensure the University gets the best value when spending public funds. The Purchasing Agent evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases, and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings and prepares and evaluates bid analyses. The Purchasing Agent manages supplier relationships and monitors supplier performance for assigned commodities and/or suppliers; negotiates prices, terms, and conditions with suppliers; and writes, approves, issues, and administers purchase orders for the University.
    The Purchasing Agent is responsible for sourcing suppliers by selecting the appropriate procurement methodology (such as strategic contracts, bid solicitations, sole source) in alignment with Purchasing Department and University business policies and procedures. The Purchasing Agent assesses supplier health and outlook utilizing performance measurement tools and decision modeling practices. The Purchasing Agent partners with MSU legal and risk management offices when negotiating supplier contracts and agreements. This role is responsible for compliance management and risk mitigation measures when assessing suppliers. Periodic business reviews ensure that both technical needs and regulatory requirements are met.
    Communication, collaboration, and interaction are frequent with Purchasing Department management, campus clients, current/potential suppliers, and as an active participant on campus committees. Through these relationships, the Purchasing Agent remains informed of  Purchasing Department objectives and effectively implements service to the end user. This position actively promotes the Purchasing Department diversity/inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies.

    This is an end-dated position with an initial term no greater than three years. The applicable collective bargaining agreement allows for the extension of the term at the discretion of the university.
    Please note we have two vacancies for the position of Purchasing Agent. This position is end-dated. The IT Purchasing Agent is a continuous appointment without a projected end date. You must apply to both positions to be considered for both.


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