• IT Purchasing Agent

    Posted: 04/14/2021

    Please note we have two vacancies for the position of Purchasing Agent. You must apply to both positions to be considered for both.
    Job Summary
    The IT Purchasing Agent is part of a team of Buyers responsible for purchasing information technology, including software, hardware, SaaS, services and related commodities.
    The IT Purchasing Agent procures complex commodities and services requiring extensive knowledge and expertise with a significant impact on Michigan State University. The IT Purchasing Agent collaborates with university stakeholders and subject matter experts to ensure the University gets the best value when spending public funds. The IT Purchasing Agent evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases, and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings, prepares and evaluates bid analyses, and approves the selected vendor. The Purchasing Agent manages supplier relationships and monitors supplier performance for assigned commodities; negotiates prices, terms, and conditions with suppliers; and writes, approves, issues, and administers purchase orders for the University.
    The IT Purchasing Agent is responsible for sourcing suppliers by selecting the appropriate procurement methodology (such as strategic contracts, bid solicitations, sole source) in alignment with Purchasing Department and University business policies and procedures. The IT Purchasing Agent assesses supplier health and outlook utilizing performance measurement tools and decision modeling practices. The IT Purchasing Agent partners with IT Security, MSU legal and risk management offices when negotiating supplier contracts and agreements. This role is responsible for compliance management and risk mitigation measures when assessing suppliers. Periodic business reviews ensure that both technical needs and regulatory requirements are met.
    Communication, collaboration, and interaction are frequent with Purchasing Department management, campus clients, current/potential suppliers, and as an active participant on campus committees. Through these relationships, the IT Purchasing Agent remains informed of Purchasing Department objectives and effectively implements service to the end user. This position actively promotes the Purchasing Department diversity/inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies.

    Please note we have two vacancies for the position of Purchasing Agent. One position is limited-term and this position is a continuous appointment without a projected end date. You must apply to both positions to be considered for both.


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