IPF Purchasing Agent
The Purchasing Agent procures complex commodities and services, requiring extensive knowledge and expertise, with a significant impact on Michigan State University. This position directly reports to Procurement, with an office located in the facilities of its primary customer, the Infrastructure Planning and Facilities (IPF) Department. This role procures products and services for architectural/interior design, construction alterations, HVAC, electrical, maintenance, painting, plumbing, mechanical, and MRO (maintenance, repair, operations). When required, the Purchasing Agent also collaborates with other university stakeholders and subject matter experts to ensure the University gets the best value when spending public funds. The Purchasing Agent is a member of a team led by a Strategic Contracts Manager that reports to the Head of Procurement.
The Purchasing Agent evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases, and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings, prepares and evaluates bid analyses, and approves the selected vendor. The Purchasing Agent manages supplier relationships and monitors supplier performance for assigned commodities; negotiates prices, terms, and conditions with suppliers; and writes, approves, issues, and administers purchase orders for the University.
The Purchasing Agent is responsible for sourcing suppliers by selecting the appropriate procurement methodology (such as strategic contracts, bid solicitations, sole source) in alignment with Procurement and University business policies and procedures. The Purchasing Agent assesses supplier health and outlook utilizing performance measurement tools and decision modeling practices. The Purchasing Agent partners with MSU legal and risk management offices when negotiating supplier contracts and agreements. This role is responsible for compliance management and risk mitigation measures when assessing suppliers. The above are accomplished through periodic business reviews to ensure that both technical needs and regulatory requirements are met.
Communication, collaboration, and interaction are frequent with Procurement Department management, IPF staff, campus clients, and current/potential suppliers. Through these relationships, the Purchasing Agent remains informed of Procurement objectives and effectively implements service to IPF, the end user. This position actively promotes Procurement diversity/inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies.
Foreign sponsorship may be available.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which would be acquired by completing a four-year university and/or degree program in Business or Communications with relevant course work in Purchasing, Materials Management and Inventory Control, Supply Chain Management, or a related field; three to five years of related and progressively more responsible or expansive work experience in purchasing commodities of the maintenance, economic and accounting business methods; repair and operations (MRO) category and those listed above; or an equivalent combination of education and experience.
The successful candidate will demonstrate results in procurement negotiations and contract management, along with the use of ethical and regulatory-based decision-making skills, in high-pressure situations; effective interpersonal skills to facilitate and resolve situations with differing objectives; and breadth in supply chain experience with knowledge of logistics, compliance/risk management, and import/export regulations. An advanced degree in supply chain, business, or law is desirable. Experience in construction management and/or prior work in consulting is a plus.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume, cover letter, and references.