Senior Executive Assistant - Health Alliance Plan
Independently performs a variety of advanced, diversified, and confidential secretarial and administrative duties for a Tier Level executive which requires broad and comprehensive experience, skill, and knowledge of organization policies and practices. Ensures requests for action or information are relayed to appropriate Executive Leadership Team member for prompt resolution. Screens telephone calls and visitors, and resolves inquiries. Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
- Provides wide variety of advanced, customized, diversified, and confidential secretarial and administrative support. Regularly engages in contact with wide variety of individuals requiring exactness and sensitivity.
- Initiates and composes various memoranda, correspondence, statistical reports, and presentations using typewriters, personal computers, and software including word processing, spreadsheets, and/or graphics applications. Reviews incoming correspondence; screens items; responds or delegates as appropriate. Acts on behalf of their executives when interacting with visitors and callers. Receives, screens, and responds to incoming phone calls and visitors in a prompt and professional manner. Conveys information; resolves inquiries; and mediates potential conflicts.
- Oversees and coordinates all activities related to routine and special functions/meetings including preparation of the agendas, recording and transcribing Board proceedings, distribution of materials to individuals prior to meeting; related room and travel arrangements; preparation of presentation material; maintains business calendar and the like.
- Regularly engaged in a variety of internal and external contacts often requiring exactness and sensitivity to relay information, arrange meetings and the like AND more...